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obsidian-vault/Infra-Network/SPEC-ACCOUNT-RECEIVABLES.md

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SPEC — Account Receivables / Credit Book / Period dashboard

Data: 2026-09-08 → 2026-09-09 (noite)
Status: implementado na VM500 (rentcharge-backend + rentcharge-frontend)
Produto: RentCharge / RenteCharge Weekly & Arrears
Operador: Roger

Relacionados: SPEC-VM500-RENTCHARGE.md (infra) · PROJECT-RENTCHARGE.md (produto) · Rules UI /rules secção 12. Credit Book (R-CB01…R-CB05) · SPEC-AR-QR-BINARY-EYE.md (cartões QR 1–50 + Binary Eye — draft) · SPEC-TRANSACTION-IDS.md (prefixos ME/KC/EL/DN/LY · CR/CT · hash ROI)

1. Escopo desta noite

Módulo Account Receivables (ancillary, ≠ rent SA / arrears):

  • Meals (Lunch / Dinner / Cup of tea)
  • Access key
  • Electricity top-up

Canais:

Canal (código) Label IE Cor
cash Cash sale Verde
credit Credit sale (ex-fiado) Vermelho
credit_payment Credit settlement Azul

Glossário contabilístico (Irlanda):

Conceito Termo canónico
Fiado Credit sale
Pagamento do fiado Credit settlement
Crédito a haver (pagou a mais) Over-settlement
Ainda a limpar To clear
Status Clear · Outstanding · Over-settlement

2. Credit Book — saldo assinado (R-CB01…R-CB05)

Fórmula

signed_balance = Σ credit sales − Σ credit settlements
signed_balance UI Cor
> 0 To clear / status Outstanding Vermelho
< 0 Over-settlement Azul
≈ 0 Clear Neutro

Helpers: backend/app/services/ledger.py → credit_book_balance, credit_book_position.

R-CB02 — Settlement pode criar over-settlement

Exemplo: deve €25, paga €50 settlement → limpa €25; sobra €25 over-settlement (signed −€25).
Cash do settlement entra no remittance ROI Finance; o surplus fica no Credit Book (não é crédito de rent).

Implementação: deixou de bloquear credit_payment > to_clear.

R-CB03 — Novos tickets consomem over-settlement primeiro

Novo Credit sale (meals / key / electricity) com over-settlement existente: o lançamento move o saldo em direção a zero; só o excedente vira Outstanding.

R-CB04 — Credit consumption statuses

Clear · Outstanding · Over-settlement (filtro + cores no report).

R-CB05 — Modal Post sale

Mostra To clear (vermelho) + Over-settlement (azul) do residente seleccionado + stamp + hints R-CB02/03.

Documentado também em /rules secção 12.

3. APIs ledger

Base: /api/ledger/… · auth: utilizador logado; create/edit/delete: require_payment_editor (can_edit_payments / superuser).

Método Path Notas
GET /api/ledger/accounts Catálogo MEALS_* / ACCESS_KEY / ELEC_TOPUP
GET /api/ledger/entries Filtros date/resident/account/channel
POST /api/ledger/entries Create; stamp week/weekday/time
PUT /api/ledger/entries/{id} Edit + confirm_password
POST /api/ledger/entries/{id}/delete Delete + confirm_password
GET /api/ledger/credit-book Overview + to_clear / credit_available / status
GET /api/residents/{id}/credit-book Posição + entries
GET /api/ledger/reports/roi-finance Pack ROI Finance
GET /api/ledger/reports/credit-consumption Credit report
GET /api/ledger/reports/roi-finance Pack JSON ROI Finance
GET /api/ledger/reports/roi-finance/pack A4 remittance pack HTML (print)
GET /api/brand/sa-shield Escudo Salvation Army (PNG)
GET /api/ledger/reports/payables-remittance Remittance view

Tabela: service_ledger_entries.

Public Txn id: ver SPEC-TRANSACTION-IDS.md. Cash sale manual → curto 000000-AA padded (000084-ME, 000010-EL, …). Credit sale → CR-…. Credit settlement → CT-…. Import mantém ids do ficheiro.

Edit/delete: mesma matriz de acesso que pagamentos de rent (User.can_edit_payments); password do utilizador obrigatória.

4. Stamp padrão (todo lançamento AR)

Em create/list/UI:

  • Dia da semana (Mon…Sun)
  • Semana ISO Wxx/yyyy
  • Hora HH:MM (created_at)

Campo composto: stamp (ex.: Tue · W37/2026 · 23:58).
Modal mostra preview live antes do post.

5. UI — Account Receivables /receivables

  • Layout estilo dashboard Residents (grelha + painel Credit Book)
  • Nav colorida: Receivables · Payables · ROI Finance · Credit report
  • Botões: + Cash sale (verde) · + Credit sale (vermelho) · + Credit settlement (azul)
  • Modal Post sale / credit / settlement com tabs coloridas
  • Coluna Stamp; Actions Edit / Delete (senha)
  • Painel lateral: saldos Credit Book (Outstanding vermelho / Over-settlement azul)

6. UI — ROI Finance report /receivables/roi-finance

Cards (drill-down → modal de lançamentos)

Card Cor Conteúdo
Rent cash Verde SAGE SA cash no range
Ancillary cash Verde Cash meals/keys/elec
Credit settlements Azul Cash que limpa Credit Book
Credit sales Vermelho Credit sales (≠ cash till)
Credit net Cinza / ± cor Sales − Settlements
Total cash to ROI Finance Verde Rent + ancillary cash + settlements

Regra remittance: Total cash = rent + ancillary cash + settlements.
Credit sales não entram no cash to ROI Finance.
Credit net = movimento do livro (≠ dinheiro físico).

By account (colunas)

Account · Cash · Credit sales · Settlements · Remit to ROI Finance · Credit net · Family · (footer Total)

  • Remit to ROI Finance = Cash + Settlements
  • Credit net = Credit sales − Settlements (+ vermelho / − azul)

By resident

Room · Resident · Rent cash · Ancillary cash · Credit sales · Credit paid · Total cash

A4 remittance pack (print)

UI fields on the same page + Print ROI Finance pack (A4):

Campo UI No documento
Bank logbook no. Controlo depósito / livro banco
Brinks Priority Bag no. Selo Priority Bag
Brinks Malote / collection bag no. Malote / bag de coleta Brinks
Manager 1 / Manager 2 / Prepared by Três blocos de assinatura

Documento HTML A4 (~98% da folha):

  • Letterhead The Salvation Army + escudo oficial (sa-shield-white-bg.png, embutido base64)
  • Período do material (From → To)
  • KPIs: Rent cash · Ancillary cash · Settlements · Credit sales · Credit net · Cash to ROI Finance
  • Tabela Accounts remittance schedule (todas as contas + Remit to ROI Finance + Credit net)
  • Tabela Resident cash detail (linhas com movimento)
  • Nota contabilística (cash ≠ credit sales; R-CB02/03)
  • Assinaturas: Manager 1 · Manager 2 · Prepared / presented by
  • Rodapé SA vermelho com total cash + período + ref ROI-FINANCE-YYYYMMDD-YYYYMMDD

API: GET /api/ledger/reports/head-office/pack (HTML, auth cookie)
Template: backend/app/templates/ho_remittance_pack.html
Brand: GET /api/brand/sa-shield · backend/app/static/brand/

7. UI — Credit consumption report /receivables/credit-report

  • Head período: Opening · Issued (vermelho) · Paid (azul) · Closing (cards clicáveis)
  • Botão Today + Generate
  • Grelha estilo Residents: # · Room · SAGE · Name · Staff · Opening · Issued · Paid · Closing · Status · View
  • Filtros por coluna; Status inclui Over-settlement
  • Closing < 0 mostrado como over-settlement (azul)
  • Lista todos os residentes activos (+ inactivos com movimento)

8. UI — Period dashboard (ficha residente)

Cards principais (5)

  1. Should have paid by now — weeks × weekly due
  2. Actually paid — cash SA no período (verde)
  3. Arrears / Positive balance — paid − due (vermelho se − / azul se +)
  4. % vs amount due — variance % + liquidation %
  5. Still to pay to year-end (W52/53)

Removido o bloco duplicado “Period position” (Should/Actually/Arrears/%).

Other balances (4 cards)

  1. Prior years unpaid — preview agreement cut-off dia anterior ao From; link Payment map
  2. Credit Book · to clear — vermelho; link Credit consumption
  3. Credit Book · over-settlement — azul; link Receivables
  4. Agreements — balance activo(s); link #agreements-panel

9. Payables

/payables — remittance view (cash + settlements por conta) alinhado ao ROI Finance.

10. Ficheiros tocados (noite)

Backend:

  • backend/app/services/ledger.py (render_ho_remittance_pack, Credit Book helpers)
  • backend/app/modules/ledger/router.py (/roi-finance/pack)
  • backend/app/templates/ho_remittance_pack.html
  • backend/app/main.py (/api/brand/sa-shield)
  • backend/app/database.py (ServiceLedgerEntry — já existente)

Frontend:

  • frontend/src/app/receivables/page.tsx
  • frontend/src/app/receivables/roi-finance/page.tsx (pack fields + Print A4)
  • frontend/src/app/receivables/credit-report/page.tsx
  • frontend/src/app/payables/page.tsx
  • frontend/src/app/residents/[id]/page.tsx
  • frontend/src/app/rules/page.tsx (secção 12)
  • frontend/src/lib/api.ts (openRoiFinancePack)

Docs:

  • Este ficheiro: docs/SPEC-ACCOUNT-RECEIVABLES.md

11. Checklist agente (AR)

  1. Nunca misturar Credit Book com rent arrears / SAGE SA.
  2. Total cash to ROI Finance = rent cash + ancillary cash + settlements (não inclui credit sales).
  3. Over-settlement = settlement > to clear; novos credit sales consomem primeiro.
  4. Edit/delete ledger = senha + can_edit_payments.
  5. Stamp Mon–Sun week + hora em todo post AR.
  6. Cores: cash verde · credit sale vermelho · settlement azul · over-settlement azul.
  7. Rebuild frontend sem .env.local; restart rentcharge-backend + rentcharge-frontend.